Spring Willys Reunion Questions |
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jpet
Moderator Group Sponsor Member x 5 Joined: 30 Apr. 2008 Location: Ramsey, IL Status: Offline Points: 11173 |
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Posted: 12 July 2016 at 1:50pm |
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Hi all,
As most of you know, I serve on the spring reunion committee. We talk to each other often through email. Lately it has been daily as we are trying to set plans for the 2017 Spring Willys Reunion which will be the 25th anniversary. Some of the things we have been discussing are the location of the reunion and the banquet format. I was given permission to ask you guys some questions to see how the participants feel. These are my own questions but the committee will look at the feedback. In the end, we want to satisfy the participants while keeping our own work load at a manageable level. Location: The Effingham show was an average show but we did not see any boost in participation over Hudson. There were, however, several complications the committee had to go through with the hotel and banquet. Based on these complications, we have pretty much agreed not to have the 2017 Reunion in Effingham. I can tell you from a work stand point, The Clarion in Hudson has been the easiest hotel to work with and has the best facilities at a reasonable price. Also, Having the reunion in Hudson makes it easier for Bob and Mindy. The show was moved to Effingham for 2016 in response to several request from the participants who requested us to the move the reunion back to the central midwest. The show turned out to be the same size but from what I have heard, the vendors did better in Effingham. Right now, the committee is in discussion to move the reunion somewhere between Hudson and Effingham. We are also considering moving it to Michigan where Bill Norris can be "boots on the ground" Of course, any time we move it, there can be unforeseen complications. Banquet: There has been some discussion on the format on the banquet. Some feel it is too long. We want to have a good program, but yet we also want to give our friends more time to visit "parking lot style". Right now we are discussing a way to have an informal gathering outdoors to try and bundle the meal, program and parking lot gathering into the same event. This would also utilize some of the down time from 4:00 to 5 when everyone is getting ready for the banquet. This can be complicated if it rains. Since rain at the reunion is a given, we are actually talking about renting or buying one or more large tents to help the vendors, move registration outdoors, have a place to congregate when it rains, and have an outdoor banquet. Of course if we do this, we have to pay for it so the banquet price might not go down. Hotel's won't let you cater your own food in and we can't have it off-site due to drinking and driving. Typically the banquets have cost $30 per head. I have also suggested to the committee that it might be a good idea to stop having a guest speaker. This would shave 30-40 minutes off the banquet and relieve us from paying mileage and possibly a hotel stay for the guest speaker. These are just some thoughts the committee is working with. Here are my questions. Again, these are my questions. I'm asking them to help me form an opinion to the committee and the committee will be reading the feedback. Vote with a number 0-4 4 - YES, Absolutely! 3 - yes, this is what I prefer 2 - Neutral 1 - no, I I'd rather not 0 - NO, Absolutely .... I'm also going to ask you: Do you, or will you register a jeep Do you, or will you attend the banquet Are you, or will you have a vendor spot. Your vote will be weighted based on those three particulars. The questions: 1. Have the 2017 Reunion at the Clarion in Hudson, OH (YES = 4 .. 3 ..2 ..1 ..0 = NO) 2. Stop having a guest speaker at the banquet if it meant having the banquet over by 8:00 (YES = 4 .. 3 ..2 ..1 ..0 = NO) 3. Have an outdoor banquet/cookout even if the price is $30 per ticket. (YES = 4 .. 3 ..2 ..1 ..0 = NO) Do/will you register a jeep? YES/NO Do/will you attend the banquet? Are/will you vend? I"d appreciate feedback on what I have said above and please vote either here in this thread, or privately through email: jpet@willysreunion.com I'm looking for feedback from folks who attend or have attended and the outcome of this survey might effect their attendance. If you don't come to the reunion, I welcome your comments but appreciate it if you do not vote. Again, this feedback is for me and will influence my emails to the committee. Please let me know what you are thinking. Now is your chance. Also, know that we can't make everyone happy but we will try. Thanks for reading. Edit: Changed to 2017 (Sorry got fall reunion on the brain)
Edited by jpet - 12 July 2016 at 3:16pm |
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jpet
Moderator Group Sponsor Member x 5 Joined: 30 Apr. 2008 Location: Ramsey, IL Status: Offline Points: 11173 |
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My personal vote is:
1. Hudson - 2 2. No speaker - 4 3. cookout - 4 Do/will you register a jeep? YES Do/will you attend the banquet? YES Are/will you vend? NO Edited by jpet - 12 July 2016 at 3:20pm |
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48cj2a
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1. Hudson - 0 2. Speaker - 4 3. Cookout - 4 Do/will you register a jeep? YES Do/will you attend the banquet? YES Are/will you vend? NO Edited by 48cj2a - 12 July 2016 at 3:18pm |
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Joe Friday
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Jeff - You just HAVE to be DIFFERENT. Every other survey in the world rates 1-5. You have to do 0-4... 1. 4 Selfishly Hudson is very convenient for me. I would vote yes for any place that is easy to get to. As much as I would like to drive to each re-union and tow a display vehicle, till I retire that is tough. Being near a city with cheap airfare could bring many more people from the west coast and further east. Once they see how cool the re-unions are, they will be willing to commit driving further. 2. 3 We've had a few guest speakers that missed the target for the wide audience. When we had the speakers scheduled during the day, attendance was low because everyone was worried about missing the bargains at the parts swap. Maybe try something in between. have the speaker start at 4:00 Saturday or during happy hour. Or the speaker on Friday night and the banquet on Saturday night? 3) 3 I prefer indoor if the weather calls for rain or high heat and humidity. Do/will you register a jeep? YES I will register a Jeep if it is less than 250 miles from home. Do/will you attend the banquet? YES I will attend the banquet if my schedule allows me to stay Sat night. What about a Friday banquet? Are/will you vend? YES. I eventually have to sell all the stuff I brought home from the last 10 reunions, hopefully not at a loss. My goal is to pre-sell before the reunion and just transport the parts for the exchange.
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mullen46cj2a
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1. Hudson - 4 2. Speaker - 2 3. Cookout - 4 Do/will you register a jeep? Probably not Do/will you attend the banquet? maybe Are/will you vend? Yes |
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Bruce Mullen Harrisville, WV
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jpet
Moderator Group Sponsor Member x 5 Joined: 30 Apr. 2008 Location: Ramsey, IL Status: Offline Points: 11173 |
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Joe, I considered using 1-5 but since I am a programmer, I just could not stand to waste the "0" bit. By using the 0-4 , I still have 3 bits left in the byte to use. Could come on handy ..... actually I was thinking "absolutely not is worth zero points. Thx 4 the feedback. Edit: To clarify, we are voting to drop the speaker so "4" means you want to drop the speaker.
Edited by jpet - 12 July 2016 at 7:10pm |
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Bob3b
Member Joined: 08 Mar. 2010 Location: Akron, Ohio Status: Offline Points: 3095 |
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I, like Joe Friday, am a selfish bastard! Being close was easy on Mindy and I, we had a lot of run around to do in the days before show and the location of the Clarion made it easy on us. That, coupled with the availability of volunteers on the ground was very helpful. I'd love to have someone run the banquet, run some off site drives, etc. and have friday night hog roast down in the national park. So my answers are.
1) - 4 2) - 3 (if we can get a good speaker I'm all for it) 3) - 3 (indoor or out is fine by me.) Register a jeep - Yes Attend the Banquet - Yes Vend - Yes |
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47heater
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1) 0 sorry just to far to drive (12 hrs)
2) 2 3) 2 4) yes 5) yes 6) no |
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Bob W
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1) 00000100 I like Hudson. Wherever the show takes place - it is closer for some and further for others.
2) 00000011 See Joe Friday's remarks. 3) 00000010 An outdoor cookout would be fun and I like being outside. But - the normal bad weather could make an outdoor meal a disaster. Do/will you register a jeep? YES Do/will you attend the banquet? YES Are/will you vend? NO, wish I could get my act together and bring stuff. |
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jpet
Moderator Group Sponsor Member x 5 Joined: 30 Apr. 2008 Location: Ramsey, IL Status: Offline Points: 11173 |
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To be clear on the cookout. We are looking into getting one or more large tents. No way would we plan an outdoor event and just cross our fingers on the rain. We would either have tent(s), pavilion or an indoor backup plan.
Bruce - how have you done as a vendor at Hudson? Edited by jpet - 12 July 2016 at 8:55pm |
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mullen46cj2a
Member Sponsor Member x 2 Joined: 19 July 2005 Location: Harrisville, WV Status: Offline Points: 1185 |
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Jeff - I have done OK at all the venues, especially when Harry Sheets is there .
I just sell parts help pay my expenses. Hudson is closer, so expenses are less. |
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Bruce Mullen Harrisville, WV
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jpet
Moderator Group Sponsor Member x 5 Joined: 30 Apr. 2008 Location: Ramsey, IL Status: Offline Points: 11173 |
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CJ2A #29110 "General Willys"
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jpet
Moderator Group Sponsor Member x 5 Joined: 30 Apr. 2008 Location: Ramsey, IL Status: Offline Points: 11173 |
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..... also, if we are talking selfishly, I don't really care where the reunion is held, I will be there with jeep but my selfish desire is to have the banquet over by 8:00 or get outdoors ASAP. The only good quality time I get with my friends is Friday night and Saturday night. Notice you didn't see too much of me Saturday during the day. Too much stuff to do. When the banquet doesn't get over till 8:30 - 9:00 .... or even later, we only get a couple hours of tent time and have to stay up to 11:00. I just can't stay up that late. I'm the one pushing for an outdoor event and a tent.
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CJ2A #29110 "General Willys"
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Joe Friday
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Looks like Bob W gave you a few good 'bits' of advice !
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jpet
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CJ2A #29110 "General Willys"
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Joe Friday
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I know the outdoor meal sounds great, but if a tent is required it can be costly.
I checked locally here, and each 20x30 tent is rated for 48 people including tables and chairs. $468 per day. So add at least $10 per head just for the tent... You'll need 3? |
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jpet
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That's why I want to buy one 20 x 40 and see if the fall reunion will buy a 20 x 40 Then we can use both at each event. each one is around $750. What's the thing that brings the reunion down? ... rain .... what is the one thing we can count on at least one day of the reunion .... rain. If we had a large enough tent area, some, if not all the vendors could assemble inside the tent. Tables would be a requirement. When it rains, people will come to the tent and to the vendors rather than the vendors having to cover up and sales stop. Late Saturday afternoon, most vendors start packing up anyway. For the ones that don't close up shop we move the tables outside of the tent for the banquet. This is only if it looks like rain. ... I just want to get a tent and see how we can utilize it. It would not take long to raise the money. And the tent sure was nice 3 years ago in Hudson when when had that cold weather. Edit: We have paid $750 in mileage for a guest speaker. If we drop the speaker a couple years, we can buy a tent and be in the parking lot by 8:00. ... of course if we have two tents, we may not have to even leave the parking lot.
Edited by jpet - 13 July 2016 at 12:00am |
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lowenuf
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FYI..... You will want to check local fire codes regarding the usage of a tent for public assembly. Most codes require a fire proof material, and also govern occupancy per square foot of usage, requiring special usage permits. Hate to see the $750 not purchase the correct type of tent for usage, and it would suck to have the local fire inspector shutdown the event on a technicality..... Joe Friday's tent was a blessing, but it was also used for personal use, not public. Life safety under his tent wasn't an issue....... I need to check to see if my inspector card retired when I did... LOL
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